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Chartering a New Student Organization at Loyola

Any group of five or more Loyola students desiring to establish an organization may apply to become a Registered Student Organization with the Department of Student Life and Ministry and the Student Government Association. Sororities and Fraternities interested in chartering on campus should first contact the Assistant Vice President of Student Life and Ministry, Dr. Dale O'Neill, to submit an expansion application.

The process for chartering an RSO is listed below:

Step 1: Search the list of student organizations on HowlConnect to determine if a similar organization exists.

Step 2: Request to register your organization via HowlConnect by completing the online registration form.

  • Log-in to HowlConnect with your email username and password
  • Click "Organizations” at the top of the screen
  • Click "Register an Organization"
  • You will need the following information to complete the form:
    • Electronic copy of the proposed membership roster (students’ first and last names, CWID, and Loyola email address).
    • Electronic copy of the proposed organization constitution – see a sample constitution on the Student Life and Ministry HowlConnect page under "Documents". 
    • Proposed advisor name and contact information.  This advisor must review Loyola’s “Student Organization Advisor’s Guide" and agree to serve as the organization’s advisor for the academic year. 
  • Review the Student Org Handbook.

Step 3: Set up a meeting with the SGA Vice President to discuss the proposed organization and review the chartering process. During this time, the New Registered Student Organization application will be reviewed for completion of all required materials as well as verification of the organization’s alignment with the Jesuit values and university policies.

If the organization could be considered a Club Sports Team, the student leader must schedule a meeting with Kyleah Bell, Assistant Director of Student Life and Ministry prior to meeting with SGA representatives.  After being reviewed, it will be voted on at the following Club Sports Council Meeting and then sent to SGA leadership. 

Step 4: Next, the SGA Vice President will forward the chartering application to the Student Government Association Senate for review.

Step 5: Representatives from the proposed organization will be invited to a Student Government Association Senate meeting to speak on the organization's behalf and answer questions from the Senators.

After meeting with the Student Government Association Senate, a decision on the chartering of the organization will be made and the organization will be notified. If the proposed organization is approved, the Department of Student Life and Ministry will approve the RSO’s Chartering application on HowlConnect. If the proposed organization is not approved, the organization must wait one calendar year before re-applying.