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Community Standards and Policies

College is a natural time of exploration as students experience living away from home, new relationships, and a new level of autonomy and independence. Loyola University New Orleans is a Jesuit institution of higher education, and as such expects students to hold themselves and their peers to the highest levels of social, academic, and personal performance.

The Student Code of Conduct is the student's contract with Loyola. This document spells out the specific academic and behavioral expectations that Loyola holds for each student.

In addition, the following community standards and policies apply specifically to the residence halls and all students who live in them.

  1. Resident students will regularly participate in the academic life of Loyola University New Orleans. Non-involvement in the academic process, whether by choice or by circumstance, is cause for eviction from University housing without refund.

  2. As a condition of enrollment, all first-year and second-year students (Freshmen and Sophomores) not from the New Orleans metropolitan area are required to live in University housing.

  3. Eviction or mandated removal from University housing may result in suspension from the University.

Please read the full University residency requirement statement here.

I. Resident students must have both a valid and current Residence Hall Contract and Personal Evacuation Plan on file with the Department of Residential Life.

II. Residents will not transfer, vacate, or exchange rooms without proper authorization from the Office of Residential Life. For information about requesting a room change, please visit Section 11 of these policies on Room Change and Consolidation.

III. Residents shall not remove any furnishings, appliances, or equipment from their assigned room or from any other part of the premises.

IV. Residents are responsible for both the contents of their assigned room and for all behavior occurring within said room.

V. Should vacancy occur within a room or suite, the unoccupied facility may not be used by roommates, suite-mates, or other residents.

VI. In accordance with the State Life Safety Code, it is illegal and potentially dangerous to obstruct or interfere in any manner with the operation of fire alarm pull stations and/or sprinkler stations located within rooms or common areas of the residence halls. Fire extinguishers are provided throughout each residence hall for the sole use in emergency situations. Signs designating emergency evacuation procedures are also considered fire life safety equipment. Disciplinary action and fines up to $1,000 may result for documented instances of tampering with fire safety equipment.

VII. The University and the Department of Residential Life shall accept no responsibility for the theft or loss of monies or valuables of residents living in campus residence halls. All residents are encouraged to carry adequate personal property insurance.

I. A resident is considered checked-in when s/he obtains a room key. Acceptance of room key(s) implies acceptance of the Terms & Conditions of the Residential Life Housing Contract.

II. Upon check-in, each resident shall complete and turn in a Room Condition Report (RCR) via Residential Life's online housing system, Residence.

III. When checking-out of an assigned residence hall room, each resident must meet with the Area Director, or their designee, and shall surrender all keys. The room, including all shared spaces within each room/suite, shall be returned to its original condition, as documented on the RCR.

IV. Failure to check out in person with a Residential Life official will result in a $100 Improper Check-Out Fee. Additional fines may be charged for failure to return keys, and for any damage to the room or public spaces of the assigned residence hall.

I. All students are required to carry their Loyola University ID Card with them at all times. Resident students must identify themselves upon entry to any residence hall.

II. Resident students of all residence halls must show their Loyola identification card (Express Card) and building sticker to the Desk Assistant on Duty each time they enter the residence hall.

III. Each exterior entrance is equipped with an electronic card access system. Resident students must swipe their ID to gain access to their residence hall. Residents are not permitted to share or give their ID to another person for the purpose of gaining access to any residence hall or campus facility.

I. Pets - Pets and other animals are not permitted in any residence hall or other campus facility, with the exception of certified guide animals and aquatic fish in properly maintained aquariums. Professional, full-time, live-in staff members (Area/Assistant Directors) may own one house-cat or one dog that is no more than 40 pounds in weight, with the approval of the Director of Residential Life. Under no circumstances may reptiles, rodents, or other animals be kept as pets in the residence halls.

II. Solicitation - Solicitation is not permitted within any residence hall, nor are residents permitted to use their residence hall room for any commercial purpose.

III. Firearms & Combustible Materials - All types of firearms, weapons, and explosives (including, but not limited to, firecrackers, gasoline, and other combustible materials), are prohibited in and around the residence halls. Commercially available chemical and/or pepper based propellant products may be possessed solely for the purpose of self-defense and safety.

IV. Drugs - The illegal possession, use, or distribution of drugs, narcotics, hallucinatory agents, and/or related paraphernalia is strictly prohibited in the residence halls.

V. Hall Sports - Excessive noise, building/hall sports, and unruly behavior are not permitted in the residence halls.

VI. Littering - The intentional littering or overturning of trash receptacles in any residence hall public area is considered an act of vandalism.

VII. Posting - Only official notices, fliers, and messages, with the approval of the Director of Residential Life or their representative, may be posted in the residence halls.

VIII. Mailboxes - Mailboxes may not be used for any purpose other than for official mail or University business. Special notices may be approved by the Director of Residential Life and placed in student mailboxes by Residential Life staff members.

I. Exterior Entry and Exits – For security reasons, exterior doors to all Loyola residence halls are locked 24/7. With the exception of the front entrance doors of Biever, Buddig, and Carrollton Halls, and the front and rear entrance doors of Cabra Hall, all exterior doors are equipped with safety alarms that will trigger when opened. These exits are clearly marked and are to be used only in case of emergency.

II. Identification – All resident students must show their Loyola Identification Card (Express Card) and building sticker to the Desk Assistant on Duty each time they enter the building.

III. Building Access - Each exterior entry is equipped with an electronic card access system. Residents must swipe their ID to gain access to the building. Residents should never give building access to strangers.

IV. Lockout Policy – All residents are required to carry their Loyola ID Card and room/wing keys at all times. Students may be subject to $10 fine for each lockout.

V. Lost Key Replacement – Lost room/wing keys should be reported to a Residential Life staff member as soon as possible. For security reasons, room doors will be re-keyed, resulting in service fees varying by building.

VI. Visitation

a. All non-resident guests must produce identification and must be registered and checked-in at the residence hall front desk before entering the building. Guests must also check-out with the Desk Assistant upon exiting the building.

b. Same-sex guests may remain in the building overnight, with proper check-in and check-out.

c. Residents of Carrollton and Cabra Halls, and non-Freshman residents of Biever and Buddig Halls may have overnight guests of any sex.

d. Freshman residents in Biever and Buddig Halls may have opposite sex guests within the following hours:

Sun-Thurs 10 a.m. - Midnight
Fri-Sat 10 a.m. – 2 p.m.
Eves of Holidays: 10 a.m. – 2 a.m.

e. Cohabitation is prohibited.

f. Each room may have a maximum of three overnight occupants at any time. Guests may not stay in the residence hall for more than three nights in one week and not in consecutive weeks. The host student will be held responsible for the behavior of their guest(s).

VII. Building Closures - All residents are required to vacate the residence hall within 24 hours of their last final at the end of each semester, and by designated times during official University holidays and closings.

With the huge influx of visitors to the city and surrounding areas during the Mardi Gras period, the University takes proactive safety measures and suspends regular visitation for all residential students.

I. All overnight guests must register with Residential Life and are required to pay a special Mardi Gras guest registration fee. Registration fees pay for added staffing and police details required in the lobbies during the Mardi Gras period.

III. Daytime guests may be checked in at the front desks starting at 10 AM, but must be checked out by the end of the day, at 12 AM (midnight). All guests and hosts, regardless of sex, are required to leave their identification at the front desk while checked in. Hosts are required to check out at the front desk before leaving the building.

IV. The front desk operations will be moved into a more central and visible location in each residence hall, and everyone entering the building will be required to hand their identification to the officials stationed at that desk. Proper identification must include a current building sticker and current validation sticker (available at Parking Services). All identification will be checked against a current list of residential students and registered guests.

I. Alcohol

A. The Loyola University New Orleans alcohol policy adheres to the laws of the State of Louisiana and Federal law regarding the purchase, sale and consumption of alcohol and in accordance with the specific regulations that have been established by the University. For more information see LA. R.S. 14.93.10.

B. A student of legal age (i.e. age 21 in Louisiana) may purchase and consume alcoholic beverages.

C. Public intoxication and/or alcohol abuse is prohibited and is not an excuse for irresponsible behavior or Code of Conduct violations.

D. A student or visitor may not publicly carry open containers of alcohol on the University property except during approved University events.

a. Open Containers - Any bottle, can, or other receptacle that contains any amount of alcoholic beverage and to which any of the following is applicable:

i. It is open or has a broken seal.

ii. Its contents have been partially removed.

E. The University Dining Service provider has the appropriate licenses to sell and serve alcohol at University events and is the only approved provider.

F. No liquor may be sold or served at any time or under any circumstance by any student organization without prior approval by the Department of Student Involvement.

G. The Department of Student Involvement reserves the right to determine whether an event is considered a “party” or a “reception”.

H. Unsanctioned kegs, pony kegs, grain alcohol, Everclear, multi-alcohol drink punches, party balls, or other large quantities of alcohol are prohibited.

I. The act of providing alcohol or alcoholic beverages from common source containers (e.g. trash barrels, watermelons, igloos, punch bowls, etc.) is prohibited.

J. Drinking games or other activities which deliberately encourage the consumption of alcohol are prohibited.

K. The possession of alcohol paraphernalia (e.g. beer bongs, funnels, etc.) that is designated for the irresponsible use of alcohol is prohibited.

L. A student, group, or student organization will be held directly responsible for the destruction of personal or public property, the violation of the safety or rights of another person, or the violation of any other campus regulations that may occur while they are under the influence of alcohol.

M. A student group or student organization is expected to comply with the event registration requirements for holding a “party” or “reception” on-campus, which can be found at the Department of Student Involvement.

 

II. Illicit Drugs

a. Residential Life supports and enforces the drug policies set forth in the Code of Conduct (Section 3, XIX).

b. The Loyola University New Orleans illegal drug policy adheres to the federal, state, and municipal laws regarding the possession, consumption, distribution, or sale of marijuana and/or other illegal drugs.

c. The use of illegal drugs is a violation of federal, state, and municipal laws and the Code of Conduct. Loyola University cannot and will not protect students from prosecution under federal, state, and municipal laws.

d. The University reserves the right to periodically conduct unannounced canine drug searches in on-campus spaces, including residence hall rooms, to identify the presence of illicit drugs, in order to encourage a drug-free living environment.

e. The following rules shall be enforced with respect to on-campus conduct and conduct at all campus-related activities and are applicable regardless of the status of violation in any courts.
1. Possession of drug paraphernalia as commonly defined (pipes, bongs, etc.) is prohibited.
2. The distribution or merchandising of drugs, including marijuana, is prohibited and will result in dismissal and arrest.
3. All illegal drugs, controlled substances and/or drug paraphernalia will be confiscated by the proper authorities.

f. The illegal possession or consumption of drugs, prescription medication, possession of paraphernalia, or misconduct resulting from such, will result in disciplinary action up to and including dismissal.

III. Tobacco

1. The use of any tobacco product in any form is prohibited on all Loyola University New Orleans facilities and property.

2. Tobacco is defined to include any lighted or unlighted cigarettes (clove, bidis, kreteks), e- cigarettes, cigars, cigarillos, pipes, hookah products, any other smoking product; as well as any smokeless, spit or spitless, dissolvable, or inhaled tobacco products, including but not limited to dip, chew, snuff, or snus, in any form (orbs, sticks, strips, pellets, etc.).

3. The sale of tobacco products or tobacco-related merchandise (including items that display tobacco company logos) is prohibited in and on all university-owned property and at all university-sponsored events, regardless of the vendor.

4. The free distribution or sampling of tobacco products and associated products is prohibited on all university-owned and leased property and at university-sponsored events, regardless of venue. Additionally, Tobacco industry and related company sponsorship of campus events, including athletic events and athletes, is prohibited.

 

For more information, please refer to the Student Code of Conduct.

For fire safety, personal safety, and pest control reasons, the following items are prohibited in all residence halls:

a. Halogen lamps (floor or desk)

b. Microwave Oven (MicroChillers and MicroFridges are OK)

c. Candles, Oil Lamps, Incense, and other burning devices

d. Extension cords

e. Pets

f. Knives and weapons

g. Illegal substances

h. Space heaters

i. Explosives and fireworks

j. Combustible materials

k. Open coil appliances such as hot plates, skillets, toasters, or toaster oven.

The University cannot operate in an environment where students refuse to cooperate with reasonable requests such as the request to identify one’s self or the request to refrain from inappropriate behavior. Students are expected to comply with all reasonable requests from any identified University official. Adherence to this policy includes requests made by student employees, such as Desk Assistants and Resident Assistants.

I. Room Entry

Per the Residence Hall Contract (Section 13), residence hall rooms can and may be entered by authorized University personnel, including Residential Life staff, for the following reasons, which are to be made known to the occupants:

a. Inspection for public health reasons and for compliance with policy, fire, life, and safety guidelines.

b. Repair, maintenance, and/or cleaning of the facility and furnishings.

c. Response to any reported or perceived emergency medical or facility situation.

d. Enforcing University policy and investigating suspected infractions thereof.

e. Inspecting rooms to ensure that the hall is vacated during fire alarms or other emergency situations, and during vacation/holiday periods.

f. Upon request of an identified room occupant.

II. Room Search

Rooms may be searched by authorized University and Residential Life personnel. When possible, room occupants will be present and will be informed of the reason for the search in advance. Rooms will only be searched when there is ‘reasonable cause’ to suspect:

a. That the occupants of the room are in violation of University policy with regard to conduct, health standards, and safety regulations.

b. That, in the judgment of authorized personnel, there is a clear and immediate danger present.

III. Procedures for Room Entry & Room Search

a. No student room shall be entered without knocking and identification by the person seeking entry. Room entry, following the knock, shall be preceded by a sufficient period of time to provide occupant(s) reasonable opportunity to open the door themselves. In the event that a room is entered for the purposes of a search, written notification of entry will be provided for the residents.

b. Students will be given a receipt for any and all property removed or confiscated at time of search or entry. These belongings will be returned if and when it is both safe and lawful to do so, and only after disposition of any related case by the appropriate University, civil, or criminal authorities.

c. Two persons, to include at least one Student Affairs officer, must be present at time of search if resident is not present.

d. In the case of Health and Safety Inspections, which are conducted during major University breaks, students will be notified at least 24 hours in advance, and will have the opportunity to be present at time of inspection.

I. Room Change Philosophy

New residential students are matched as roommates based on preferences provided on the Housing Contract. It is the philosophy of Residential Life that room changes are a last resort in most circumstances, and that both residents and the Department of Residential Life are expected to exhaust all other avenues for remedying any issues before a room change will be granted.

II. Room Freeze

A room freeze will take place during the first two weeks and last two weeks of each semester. During this period, no room changes will be approved.

III. Room Change Period

Room changes may be approved at any time outside of the Room Freeze Period. All room changes are subject to a $100 Room Change Fee.

IV. Room Change Approval

All room changes must be initiated and approved by the Area Director. Room changes will not be approved without the signature of the appropriate Area Director(s).

V. Room Consolidation

Room Consolidation will take place after the Room Freeze Period has ended. Students living in a double-occupancy room who do not have a roommate will be required to move into another room with a roommate. In the event that single rooms are available, Residential Life may give a limited number of students the opportunity to secure their room as a single.

VI. Single Room Availability

No First-Year student will be granted a single room, except in cases where a single room request is accompanied by official medical documentation from a health care specialist (subject to review and approval by the Department of Residential Life and the Director of Student Health Services). All students residing in single rooms, whether by choice or by circumstance, will be charged the applicable single room rate for that residence hall. Students living in single rooms who prefer not to pay the single rate may request a room change and/or accept a roommate at any time.

I. Students are required to maintain an atmosphere in the residence halls that is conducive to sleep and study. During Quiet Hours, students and guests in the residence halls, porches, and Residential Quad must keep stereos, televisions, music, and other sources of noise at a level that cannot be heard in another person’s room or in adjacent public areas. Quiet Hours are strictly observed as follows:

Sunday - Thursday Evenings 8 p.m. - 10 a.m.
Friday - Saturday Evenings 10 p.m. - 10 a.m.

II. Courtesy Hours are to be observed 24 hours per day. Courtesy Hours imply that students should be respectful of the rights and feelings of others, especially when academic pursuits are involved. During daytime hours, when Quiet Hours are not in effect, any resident or staff member may ask another to reduce noise levels. The student(s) responsible for the noise are obligated to comply with such requests.

Due to fire, health, and sanitation reasons, cooking is not allowed in residence hall rooms or suites. Conventional ovens, microwaves, stoves, and other cooking appliances are permitted only in the following designated cooking areas:

  • Cabra 1st Floor Kitchen
  • Buddig 12th Floor Kitchen
  • Biever Hall and Carrollton Suite Floor Kitchens
  • Carrollton Hall Apartment Kitchens

If your room requires maintenance or repairs, please contact your RA as soon as possible. Normal work requests may take 3-5 days to complete. Emergency maintenance issues should be reported immediately to a Residential Life staff member or to LUPD.

Do not tamper with elevator equipment. In the event that personal items are dropped down the elevator shaft, students may be responsible to compensate the University for the cost of collection.

I. Residents will be held individually responsible for all acts of vandalism or damage to University property. Public area damage not attributed to individual students will be billed to all residents of the affected floor, wing, or building.

II. Vandalism and other incidents may be reported to LUPD (x3434) or to a Residential Life staff member. Vandalism and other crimes may be reported anonymously via the Silent Witness form, available online at http://finance.loyno.edu/police/silent-witness-form.

I. Residents are responsible for any damage caused by decorations to their rooms. Stains, nail holes, and tape/stickers are common decorations that may leave varying levels of damage in a room upon vacancy. Residents must return their room to its original condition by the end of the contract period.

II. No walls or furniture may be painted.

III. No posters, signs, or other decorations may be posted in room windows or in any way such that they are visible to bystanders from outside of the room or building.

I. Public area furniture may not be moved from its location. Furniture removed from lobbies, kitchens, laundry rooms, or other public areas may be considered stolen, resulting in damage fees to the community and/or civil action.

II. Room furniture may not be removed from the residence hall room for any reason. Should furniture be in need of repair or replacement, University personnel will handle all furniture moves and/or replacement.

I. Improperly stored food and trash are the prime attractors of pests. Personal cleanliness is a more effective pest repellent than chemicals or sprays. Each residence hall is serviced regularly by a professional exterminator. Residents should support the cleanliness of the facilities by maintaining appropriate cleanliness and sanitation in their personal belongings and in public spaces. Exterminators may require access to resident rooms at times.

II. If any resident has allergies that are aggravated by pest and/or rodent bait, please contact the Area Director.

Housekeeping regularly cleans all public areas of the residence halls (including bathrooms in Biever and Cabra Halls). Private rooms are the responsibility of each resident. Brooms, vacuums, and mops are available for checkout at each building’s front desk.

I. Screens are not to be removed from windows. Windows that are secured shall not be opened.

II. Many windows are secured with window stops that restrict their opening. Where provided, these stops are not to be removed, moved, or altered in any way.

III. Ejecting objects from windows is strictly prohibited.

IV. Sitting, standing, or lying on window ledges, roofs, and terraces is prohibited.

Tampering with, disabling, or otherwise damaging fire safety equipment will not be tolerated, including inappropriate use of fire extinguishers, pulling of ‘false’ fire alarms, and ignition of flammable materials. Students found responsible for any such act will face a minimum fine of $1,000 and judicial sanctioning through the campus judicial process.