All students who have been admitted to Loyola University New Orleans are required to submit vaccination documentation prior to arrival on campus.
Proof of immunization requirements:
Tetanus/diphtheria (within past 10 years)
Quadrivalent Meningococcal A,C,Y,W-135 vaccine (one dose at age 16 years or older OR if age 21 years or older and living in a residence hall then one dose within 5 years)
Measles, mumps, and rubella (two doses) for students born after 1956
COVID-19 original vaccinations AND a booster dose (at least two doses of Pfizer, Moderna, Astrazeneca, or another approved vaccine, or at least one dose of Johnson & Johnson, PLUS a COVID-19 booster shot once eligible to receive one)
Check our Required Immunization section below for more details about each immunization required.
Deadline to submit all immunization records:
- Fall enrollment: August 11
- Spring enrollment: January 15
- Summer enrollment: May 15
Registration for any course will be “temporary” until the completed proof of immunization compliance form has been reviewed and approved by Student Health Services. Failure to meet these requirements by the deadline will result in an Enrollment Hold being placed on your student account in LORA Self-Service, which will restrict you from dropping or adding classes and/or enrolling for classes for the next semester.
Download the required immunization form to be completed by your healthcare provider and follow the instructions below to submit your immunization documentation on Loyola’s secure public health portal. See the "Instructions for Submitting Immunization Documentation" section below for instructions to log into the portal.
For additional questions, please email firstname.lastname@example.org or call Loyola Student Health Services at 504.865.3326.
All admitted Loyola students (undergraduate, graduate, and law) are required to show proof of the following immunizations:
Tetanus-diphtheria Requirement: A booster dose of vaccine given within the past ten (10) years.
- Quadrivalent Meningococcal A,C,Y,W-135 Vaccine Requirement: It is mandatory for students enrolled at Loyola to be vaccinated against meningococcal disease. A Quadrivalent Meningococcal A,C,Y,W-135 vaccine (one dose at age 16 years or older OR if age 21 years or older and living in a residence hall then one dose within 5 years) will serve as satisfactory evidence of current immunization against meningococcal disease.
- Measles, Mumps, and Rubella (MMR) Requirement: Two (2) doses of live vaccine given on or after the first birthday. A history of physician-diagnosed measles, mumps or rubella (including positive titers) is acceptable for establishing immunity if properly documented. In cases where no records can be located, or especially when immunization in the past is doubtful, two doses of MMR separated by a minimum of 30 days may be indicated.
- COVID-19 Requirement: At least two (2) doses of Pfizer, Moderna, Astrazeneca vaccine, or at least one (1) dose of Johnson & Johnson COVID-19 vaccine. Additionally, eligible students are required to get a COVID-19 booster shot from the manufacturer of their choice. Students who completed their Moderna or Pfizer vaccination series at least five months ago, and students who received their Johnson & Johnson vaccination at least two months ago are required to submit their COVID-19 booster.
Louisiana Residents: If you received your immunizations in the state of Louisiana, then your records will be automatically uploaded to Loyola’s Public Health Portal from the Louisiana Department of Health.
Louisiana law (R.S. 17:170 - Schools of Higher Learning) requires proof of dates of immunization against measles, mumps, rubella, and tetanus-diphtheria for all first-time Loyola students born on or after January 1, 1957, and for reentering students (born on or after January 1, 1957) who have been out of school for one semester or longer. The following guidelines are presented for the purpose of meeting the established recommendations for control of vaccine-preventable diseases, as recommended by the American Academy of Pediatrics (AAP), the Advisory Committee on Immunization Practices to the United States Public Health Service (ACIP), and the American College Health Association (ACHA). In addition, current Louisiana legislation now mandates Quadrivalent Meningococcal A,C,Y,W-135 vaccination for persons being admitted to a postsecondary education institution.
- Download the Loyola Immunization Compliance Form for your health provider to complete and sign.
- Scan the completed form to upload. NOTE: Your files can be no larger than 4 MB. (Scan in black and white or at a setting of 150 DPI to achieve a smaller file.)
- Visit our website at https://studentaffairs.loyno.edu/health
Log on to the Public Health Portal by using your Loyola Microsoft account credentials. These are the same credentials that you use to get into Microsoft, Loyno secure WiFi, Medicat, Papercut (printing on campus), LORA Self-Service, and vlab.loyno.edu. If you have never accessed your Microsoft account, we highly recommend that you do this first by logging into office.com.
Username: Your full Loyola email address (email@example.com)
If you have reset your Loyola Microsoft password, use it to get access to Loyola's public health portal. If you forgot it, go to Office.com and select "forgot password"
The default password for new students is the first letter of your first name, the first letter of your last name, your birthday, and then an LU (abmmddyyyyLU) You will be forced to change your password when first logging intooffice.com.
Returning students will use the old default password - the first two letters of your first name, the last four digits of your social security number, then LU (abXXXXLU)
For assistance, please email firstname.lastname@example.org using your my.loyno email address or call the Help Desk at 504.865.2255.
Once you set up your Microsoft account, then you can access the Loyola Health Portal. Remember: When you change your Microsoft password, it will change on the Public Health Portal too.
- Choose Immunizations and Enter Dates. Fill in all the dates and information copied directly from your form. When finished, click “Submit”.
- Next, use the Upload Documents link to upload your scanned copy of this completed form along with a copy of your COVID vaccination such as any of the following:
- The record of immunization from a healthcare provider or pharmacy;
- A copy of the CDC white COVID-19 Vaccination Record Card;
- A copy of medical records documenting the vaccination;
- A copy of immunization records from a state immunization information system, such as LA Wallet app;Once your form is uploaded, it may take up to five business days for the form to be reviewed and verified. Check your Loyola email regularly for notification of secure messages from Student Health Services.
- You can verify if your records have been received and you are in compliance under the "Immunization history" tab in your portal. If your Overall Status is not listed as "Verified" then you are missing a requirement.
- All communication regarding your immunization records is private and visible only via the Public Health Portal. You will receive a secure message notification in your Loyola email directing you to the Public Health Portal. You should submit health information only via the Public Health Portal and never by email.
- Loyola must have evidence of a student’s compliance with University policy and Louisiana law for immunizations. Failure to meet these requirements will result in an Enrollment Hold being placed on your student account, which will bar you from dropping or adding classes and/or enrolling for classes for the next semester.
For assistance, please email email@example.com.
If a student requests an immunization exemption for any reason, the Immunization Exemption section of the Immunization Compliance Form (pages 3 – 4) must be completed and signed. An exempted student may be excluded from campus and from classes in the event of an outbreak of measles, mumps, rubella, meningitis, or COVID-19 until the outbreak is over or until the student submits proof of immunization.
Types of exemptions and requirements:
- Medical exemption
- Religious exemption
- Personal exemption
Guidance for medical exemptions for vaccination can be obtained from the contraindications and precautions described in the vaccine manufacturer’s package insert and by reviewing the most recent recommendations of the Advisory Committee on Immunization Practices (ACIP) available in the Centers for Disease Control and Prevention publication, General Best Practice Guidelines for Immunization: Contraindications and Precautions.
- Log on to the Public Health Portal by using your Loyola Microsoft account credentials. These are the same credentials that you use to get into Microsoft, Loyno secure WiFi, Medicat, Papercut (printing on campus), LORA Self-Service, and vlab.loyno.edu. If you have never accessed your Microsoft account, we highly recommend that you do this first by logging into office.com.
- Username: Your full Loyola email address (firstname.lastname@example.org)
- The default password for new students is the first letter of your first name, the first letter of your last name, your birthday, and then an LU (abmmddyyyyLU) You will be forced to change your password when first logging into office.com.
- Returning students will use the old default password - the first two letters of your first name, the last four digits of your social security number, then LU (abXXXXLU) Once you set up your Microsoft account, then you can access the Loyola Health Portal. Remember: When you change your Microsoft password, it will change on the Public Health Portal too.
- Please go to page three of this form and choose the type of immunization exemption (either medical, religious or philosophical), and fill out the required information.
- Next, use the Upload Documents link, then choose the type of exemption to upload your scanned copy of this completed form. You will not be able to move into your campus housing or attend classes on campus until you complete your exemption requirements on the portal
I plan to get vaccinated but won't have my records in time for the deadline. What should I do?
If you will not receive your full vaccination series or booster shot by the deadline, you can still receive your first dose between now and your first day on campus. Once you submit documentation of your first dose to the portal, you will be marked "conditionally compliant.” This means you will still need to wear a mask and physical distance until two weeks have passed from receiving your second dose and you have received an email that your record has been verified as complete and in compliance.
Do students need to be vaccinated before moving on to campus?
Yes, new students and continuing students living on campus are expected to be fully vaccinated, including getting their booster shot, before arriving for their scheduled move-in time.
Do parents and caregivers who help students move into residence halls need to provide proof of vaccination?
Residential Life allows each resident student to bring two guests to help during their scheduled move-in time. Your guests do not need to provide a record of vaccination. However, we ask that all guests on campus follow our campus visitor guidelines for the safety of our campus community.
I am an international student and am unable to get a vaccine in my country before I return to campus, or I have gotten a vaccine that is not yet approved by the FDA. What should I do?
If you are an international student and cannot access the vaccine in your country, please fill out the special International Student Survey so that we can help coordinate receipt of the vaccine upon arrival to the United States. International students who’ve received one dose but have not completed their vaccine series should report the receipt of their single dose on the Public Health Portal. For those who may be directed to be vaccinated here, a grace period for vaccination will be allowed. If students have already received vaccines that are not authorized for emergency use by the FDA, Student Health Services will make individualized determinations about the need for additional vaccines based on which vaccines such students have received and relevant public health guidance.
I am taking classes entirely online. Do I still need to complete the vaccine requirement?
Anyone who will be on campus for any reason during the academic year must fulfill this requirement. Students enrolled in online programs and who will not come to campus for any reason (live, eat, or play) do not need to submit records to the portal. If you are a student who attends entirely virtually and have received a notification that you need to submit your records, please email email@example.com and let us know your status as a virtual student so that we can update our records.
I am already vaccinated, but I lost my vaccine card. How can I access my COVID-19 vaccine record for submission on the portal?
If you are a Louisiana resident, you can access your COVID-19 vaccination record through a new, optional feature of the state’s digital driver’s license, the LA Wallet app: COVID-19 Digital Vaccination Record Securely in LA Wallet. Louisiana residents can also get printed copies of their vaccine records from their parish health unit or print their complete immunization record through MyIR.
If you are not a Louisiana resident, check with the clinic or vaccination site where you received your vaccine to obtain your records or contact your state health department's immunization information system.
My vaccination information submission has been rejected. What should I do?
Some of the common reasons a submission is rejected include: no name on the vaccination card, vaccination card was not legible, the lot number entered on the form did not match the lot number on the vaccination card, or the vaccination card image did not upload properly.
I need help finding a vaccination site. What resources can I use?
You can schedule an appointment for your vaccine through any provider or facility you prefer. We highly recommend you use the VaccineFinder, a free online service that searches locations that offer vaccination near your zip code.
What are the benefits of being vaccinated?
We refer you to the Benefits of Getting a COVID-19 Vaccine | CDC for a summary of the benefits of COVID-19 vaccination based on current scientific data. The biggest benefit of being fully vaccinated is the significantly greater protection against severe illness and death from COVID-19 compared to those who are unvaccinated.
What restrictions will be in place to keep unvaccinated students safe?
Students who decline the vaccine will be required to follow CDC safety guidelines for unvaccinated individuals, such as masking, social distancing, and completing mandatory quarantine if exposed to the virus. An exempted student may also be excluded from campus and from classes in the event of an outbreak of COVID-19 on campus until the outbreak is over or until the student submits proof of immunization. ADA accommodations will be provided for students meeting that criteria in classrooms and at activities on campus.