Chartering a New Student Organization at Loyola

Any group of 5 or more Loyola students desiring to establish an organization may apply to become a Registered Student Organization (RSO) with the Department of Student Life & Ministry and the Student Government Association.  The process for chartering an RSO is listed below:

Step 1: Search the list of Registered Student Organizations on OrgSync to determine if a similar organization exists.

  • Log-in to OrgSync with your Wolf Mail user name and password
  • Select "Browse Organizations"

Step 2: Request to register your organization via OrgSync by completing the online registration form

  • Log-in to OrgSync with your Wolf Mail user name and password
  • Select "Organizations"
  • Select "Register New Organization" 
  • You will need the following information to complete the form:
    • Electronic copy of the proposed membership roster (students' first and last names, CWID, and Loyola email address) of at least 5 Loyola students
    • Electronic copy of the proposed organization constitution.  Need help writing the organization constitution?  Visit How to Write an Organization Constitution.
    • Proposed advisor name and contact information.  Your advisor must be a current faculty or staff member at Loyola.

Step 3: Set up a meeting with the Director of Student Life & Ministry to discuss the proposed organization and review the chartering process. 

Step 4: New Registered Student Organization requests will be reviewed by the Department of Student Life & Ministry for completion of all required materials and forwarded to the Student Government Association Senate.

Step 5: Representatives from the proposed organization will be invited to a Student Government Association Senate meeting to speak on the organization's behalf and answer questions from Senators.  Questions that may be used to determine whether an organization should be recognized include, but are not limited to the following:

  • What is the purpose of your proposed organization?
  • Describe the activities of the proposed organization.
  • What is the organizational structure of your organization?
  • Is this organization open to all students?
  • How do you plan to draw interest and recruit students into the proposed organization? Describe the expressed interest in the organization at this point.
  • How do you plan to sustain the proposed organization financially?

Step 6: After meeting with the Student Government Association Senate, a decision on the chartering of the organization will be made and the organization will be notified.  If the proposed organization is approved, the Department of Student Life & Ministry will approve the Register New Organization Form on OrgSync.  If the proposed organization is not approved, the organization must wait one calendar year before re-applying.