Event Planning Information

Utilize the following information to assist in planning a successful on-campus event.

DANNA STUDENT CENTER ROOM DETAILS

St. Charles Room – 83’6” x 47’

  • Reception style: 500 People
  • Lecture style: 250 People
  • Banquet style: 180 People

Audubon Room – 56’8” x 62’6”

  • Reception style: 250 People
  • Lecture style: 150 People
  • Banquet style: 81 People

Octavia Room – 21’ x 43’2”

  • Reception style: 60 People
  • Lecture style: 60 People
  • Conference style: 30 People

Claiborne Room – 28’ x 24’6”

  • Reception style: 30 People
  • Lecture style: 50 People
  • Conference style: 25 People

Gallery A – 29’ x 16’

  • Reception style: 25 People
  • Lecture style: 30 People
  • Conference style: 15 People

Gallery B – 27’ x 15’4”

  • Reception style: 25 People
  • Lecture style: 25 People
  • Conference style: 15 People

Danna Student Center room layouts

Note:  Due to the large number of events occurring in the Danna Student Center, it may be necessary to rent additional tables and/or chairs for some room configurations. Ordering the rentals along with the associated charges are the responsibility of the event organizer. 

MEDIA EQUIPMENT

Student Involvement offers the following media equipment:

  • Media Cart (includes laptop, projector, & speaker)
  • Speakers
  • Corded and wireless microphones

Additional media equipment may be reserved through the Monroe Library.

Organizations are responsible for any media equipment used. If any items are lost or damaged, the organization is responsible for the repair or replacement of the equipment.

AMPLIFIED SOUND

Amplified sound is allowed during the following times:

  • Peace Quad: 12:30PM - 2:00PM (Tuesday and Thursday), 3:30PM - 10:00PM (Friday) and 12:00PM - 10:00PM (Saturday and Sunday).
  • Residential Quad: 10:00AM - 10:00PM (Monday - Friday) and 12:00PM - 10:00PM (Saturday and Sunday) 

CATERING

All food and refreshments for events held inside the Danna Center must be arranged through Dining Services (Sodexo). All catering orders should be made at least 14 days before your event.

To make your catering reservation:

  • Create a Customer Log-In:  https://loyno.catertrax.com/
  • Log-in and create a new order or manage existing orders.
  • After an order has been placed, you will receive a request via email to approve your order.

Catering Questions: 
Dining Services (Sodexo)
(504) 865-2127
Catering@loyno.edu

POLICE DETAIL

If your event meets any of the following criteria, you will need to reserve security detail through LUPD.

  • There will be 50 or more people attending
  • The public is invited
  • Alcohol will be served
  • There is a controversial speaker or topic
  • Money will be collected

There is a minimum booking requirement of 1 officer for 3 hours, even if your event is less than three hours. The rate for each officer is $30.00 per hour. LUPD reserves the right to dictate the number of officers needed for any event. For more information on police details, please visit: http://finance.loyno.edu/police/police-details

Marketing

All marketing for events should be up at least 5 days before your event. Below are a variety of ways Student Involvement can help you promote your event:

  • Danna Center Bulletin Boards: Up to 2 flyers can be posted in the Danna Center. Please bring your flyers to the Department of Student Involvement (Danna Center, Lower Level). Flyers may only be posted by Student Involvement staff.
  • Danna Center TV Screens: Advertise your event on the screens by submitting a Danna Student Center TV Ad Form. Ads are updated each week.